OEC Memos About COVID-19

Memos from OEC’s Commissioner

OEC’s Commissioner, Beth Bye, is issuing regular memos that provide essential guidance for child care providers. They cover updates to program policies, funding, resources, and more.

Important updates to Memos #37 and #45

Because of the surge in COVID-19 cases due to the Omicron variant, OEC revised 2 key memos on January 3, 2022 relating to mask requirements, isolation and quarantine, and other topics. See the revised versions of Memo #37 (revised again January 24, 2022) and Memo #45 (revised January 24, 2022).

DateTitleTopicUpdates
December 15, 2021Memo #48 – Waivers of Specific Policies for School Readiness and Child Day Care ProgramsExtends waivers of certain OEC General Policies for School Readiness and Child Day Care programs for the SFY 22 funding period.
December 2, 2021 (revised December 20, 2021)OEC COVID-19 Memo
#47 – FY22 Waivers of Operating Hours, and Alternative Care Plan
Waivers for operating hours and days of closure for School Readiness and Child Day Care programs. Waivers for requirements related to alternative care plan for School Readiness, Child Day Care, and Smart Start programs.Revision of 12/20/21 adds Smart Start to the section on waivers of operating hours.
September 30, 2021OEC COVID-19 Memo #46: Updates to Background ChecksChanges to the background check process and using BCIS to check your roster
August 20, 2021 (revised January 24, 2022)OEC COVID-19 Memo #45 Vaccination Requirement (English)


Vaccination RequirementUpdated allowable COVID-19 tests to include self-administered home
tests.

Replaces EO 13D with EC 13G; added link to IMPLEMENTATION
GUIDANCE FOR EXECUTIVE ORDER 13G; Added requirement for program
policy; Updated testing requirements; Provided detail on documents
needed in licensing inspections; Confirmed that all OEC staff must be
compliant to conduct inspections; Added requirement for signed
declaration; Added exemptions information
July 22, 2021Memo #44: Three Month Waiver of Tuberculin Test Requirement (English)

(Spanish)
Three Month Waiver of Tuberculin Test Requirement
July 26, 2021
(revised September 1, 2021)
Memo #43: FY 22 Funding for School Readiness and Child Day CareDetails about new supports for families & programs and changes to funding structures for Child Day Care, School Readiness, and Smart Start during the COVID-19 recovery phase
Edit opening paragraph to remove references to summer 2021; removes reference to remote and hybrid learning; provide funding eligibility criteria for OEC funded SR, CDC and SS programs; add section on Operational Expense Supplement; CDC enrollment eligibility changes SFY22.
June 1, 2021Memo #42: FY 22 Funding for School Readiness, Child Day Care and Smart StartGuidance about changes in funding structures for programs as the state recovers from COVID-19
May 21, 2021 (revised December 13, 2021)Memo #41 – Update to Requirements and Guidance (English)

(Spanish)
Change in mask requirement for staff; expiration of memos 21 and 27
May 7, 2021
(revised December 13, 2021)
Memo #40: Reduced Requirements and Expiration of Previous Memos

(Spanish)
Guidance about the sunsetting of requirements related to COVID-19 and expiration of memos 1, 2, 3, 5, 11, 12, 13, 16, 19, and 20
May 7, 2021
Memo #39This memo has been sunsetted.
April 30, 2021Memo #38 – Residential Camp Guidance and Removal of Group SizeGuidance for residential youth camps for the summer 2021 season
March 26, 2021
(revised January 24, 2022)
Memo #37: Quarantine and Isolation Guidance for Individuals who work in Child Care, Youth
Camp, Birth To Three And Home Visiting Programs Serving Children (English)


(Spanish)




Quarantine and Isolation Guidance for Individuals who work in Child Care, Youth
Camp, Birth To Three And Home Visiting Programs Serving Children
Updated to confirm isolation and
quarantine information is
recommended guidance, not
mandated requirements; extended
option to quarantine and isolate for 5
days vs. 10 to children as young as
two years old

Added reference to Choosing Safer Activities

Updated adult masks required for indoors only
December 22, 2020
(revised March 15, 2021)
Memo #36: Child Care and Youth Camp Resource for Local Directors of HealthJoint memo from OEC and the State Department of Public Health to help local directors of health keep children, child care providers, and families safe and allow child care programs and camps to remain open
December 10, 2020

(revised June 24, 2021)
Memo #35: FY 21 Funding for School Readiness, Child Day Care and Smart Start Addition of new item in 2 regarding funding beginning March 2021; item 6, Priority district family fee replacement payment; and section ‘Additional Information for School Readiness Program’Updates regarding Supplemental Administrative Funds for Priority and Competitive School Readiness Districts
November 24, 2020Memo #34:
Requirements for State-Funded Programs Providing Remote Learning


Related document: OEC Remote Learning Guidance
Requirements for programs that receive School Readiness, Child Day Care, and/or Smart Start funding to provide remote learning
November 23, 2020Memo #33: COVID-19 Response Funds for Smart Start Funded ProgramsDetails about waiver of the limitation on funding for Smart Start child care programs related to COVID-19
November 23, 2020Memo #32: Children Who Attend Child Care Programs and Receive Support Services (English)

(Spanish)
Joint memo from OEC and the State Department of Education about coordinating services for children who attend child care programs and receive support services
October 7, 2020Memo #31This memo has been sunsetted. Memo #48 replaces this memo.
September 14, 2020
(revised May 27, 2021)
Memo #30 This memo has been sunsetted.
September 14, 2020
(revised December 13, 2021)
Memo #29: Group Size, Mask Requirements, and Ventilation (English)

(Spanish)

Related documents: OEC Sample Mask Wearing Policy #1 (English)
(Spanish)

OEC Sample Mask Wearing Policy #2 (English)
(Spanish)
Covers new requirements related to children wearing masks while in care and changes to group size Updated Executive Order date, added link to new SDE statement on mask wearing in schools, added reference to CDC guidance not superseding state or tribal guidance

Removed phase-in plan reference in mask policy

Added content regarding guides and resources.
August 6, 2020
(revised November 3, 2020)
Memo #28This memo has been sunsetted. Please see Memo #39 and Memo #41 for up to date information.
July 27, 2020Memo #27This memo has been sunsetted. Please see Memo #41 for up to date information.
July 7, 2020
(revised March 26, 2021)
Memo #26This memo has been sunsetted.
July 6, 2020
(revised November 3, 2020)
Memo #25This memo has been sunsetted.
July 6, 2020
(revised November 3, 2020)
Memo #24This memo has been sunsetted.
May 22, 2020
(revised January 7, 2021)
Memo #23This memo has been sunsetted.
May 8, 2020
(revised May 26, 2021)
Memo #22 This memo has been sunsetted.
April 27, 2020Memo #21This memo has been sunsetted. Please see Memo #41 for up to date information.
April 27, 2020Memo #20This memo has been sunsetted. Please see Memo #40 for up to date information.
April 24, 2020Memo #19This memo has been sunsetted. Please see Memo #40 for up to date information.
April 23, 2020
(revised March 16, 2021)
Memo #18
This memo has been sunsetted. Please see Memo #38, Memo #40 and Memo #41 for up to date information.
April 6, 2020
(revised February 23, 2021)
Memo #17: School Readiness Request for Proposal ModificationThis memo has been sunsetted.
April 1, 2020Memo #16This memo has been sunsetted. Please see Memo #40 for up to date information.
March 31, 2020
(Revised March 15, 2021)
Memo #15Note: Memo #15 has been sunsetted. Please see OEC memos:

Memo #29: Group Size, Mask Requirements, and Ventilation (English)
Memo #6 (Spanish)
March 29, 2020
(revised November 3, 2020)

Memo #14: Parent Fee Waiver and Extended GAP
Guidance for Birth to Three Early Intervention Service (EIS) Providers 

Waiving family cost participation fees

Extension of General Administration Payments (GAP)
March 26, 2020Memo #13This memo has been sunsetted. Please see Memo #40 for up to date information.

March 25, 2020
(revised June 5, 2020)


Memo #12This memo has been sunsetted. Please see Memo #40 for up to date information.
March 23, 2020
(revised November 3, 2020)
Memo #11
This memo has been sunsetted. Please see Memo #40 for up to date information.
March 23, 2020
(revised November 3, 2020)
Memo #10: Home Visiting: Virtual and Telehealth
Guidance for home visiting staff about shifting to virtual home visits and using video platforms
March 20, 2020Memo #9
Memo #9 has been sunsetted. Please see
Memo #27: Updates Concerning Background Checks
Memo #27 (English)
Memo #27 (Spanish)
March 20, 2020Memo #8Memo #8 has been sunsetted. Please see Memo #48.
March 16, 2020
(revised May 26, 2021)
Memo #7: This memo has been sunsetted.
March 16, 2020
(revised March 15, 2021)
Memo #6This memo has been sunsetted.This memo has been sunsetted.
March 16, 2020
(revised November 3, 2020)
Memo #5This memo has been sunsetted. Please see Memo #40 for up to date information.
March 13, 2020Memo #4This memo has been sunsetted. Please see Memo #41 for up to date information.
March 13, 2020Memo #3This memo has been sunsetted. Please see Memo #40 for up to date information.
March 11, 2020Memo #2This memo has been sunsetted. Please see Memo #40 for up to date information.
March 9, 2020
(Revised July 27, 2020)
Memo for Licensed Providers about COVID-19This memo has been sunsetted. Please see Memo #40 for up to date information.
February 28, 2020
(Revised June 3, 2020)
Novel Coronavirus MemoThis memo has been sunsetted. Please see Memo #40 for up to date information.

Last updated January 25, 2022